Systems Application Security Forms

Procedure Information:

Procedures for Personnel Data/Information Access (PDF - 69 KB) - This document outlines the Security Procedures for obtaining access to Personnel Cabinet Systems.

Systems Access and Workflow Approver Request Process (PDF - 338 KB)

Agreement:

Memorandum of Agreement (MOA) (Word - 34 KB) - An agreement between the Personnel Cabinet and Commonwealth of Kentucky Agencies relating to use of Personnel Cabinet Systems.

Contact Forms:

Agency Security Contact(s) Designation/Removal Form (Word - 38 KB) - The Agency Head/Designee uses this form to designate one Primary and Alternate(s) to be the Agency Security Contacts for their Agency. It is also used to remove security contact designation.

Exception Letter Template [Primarily used for Boards and Commissions] (Word - 28 KB) - Use this letter template (printed on agency's letterhead)  to request an exception to the security procedure when the Agency Head/Designee would also serve as the Agency Security Contact.

Agency Security Contact Agreement (Word - 30 KB) - Each Agency Security Contact must sign this agreement stating they understand their responsibilities as the Agency Security Contact.  

User Access Request Form:

Personnel Cabinet Systems Request Form (PDF - 119 KB) - This form is filled out by the Agency Security Contact and emailed to the KHRIS Service Center at PERS.KHRIShelpdesk@ky.gov requesting access to KHRIS, COS, CICS-legacy personnel, and/or Document Direct-legacy reports for an employee of their Agency.

Please direct any Systems Application Security related questions to Pers.KHRIShelpdesk@ky.gov
or call (502) 564-HELP (4357)
Monday through Friday between the hours of 8:00am and 4:30pm.